Is it true or just a myth that tracking employee attendance is a pain in the you-know-where and unavoidable? “It’s HR’s job, and we just put in more HR people to work around it,” says the Boss. From checking punch cards to manually counting the numbers of absenteeism, unpaid leave to the number of OT hours, HR puts in crazy hours just to get the payroll numbers out. At the end of the day, this is some of the traditional way of doing it. I am sure you will agree with the challenges HR goes through and the complaints one receives, albeit all the hard work. And that’s not to mention the unnecessary risk of complaints due to wrong deductions or shortages in overtime payment, among other issues. From experience, I have seen all of these challenges arise in retail and F&B companies. Imagine, most of these companies may have anywhere from 200 to 2000 employees, or even more. If you are one of these companies facing similar challenges or in another industry dealing with similar issues, read on.

HR practitioners may find themselves in a constant loop trying to understand this phenomenon, often receiving impromptu solutions that are either temporary or fail to address the root cause. Enduring this daily psychological warfare requires a sound mind to continue handling such tasks. At the very least, it’s paramount to understand the following:

1. Usage of traditional attendance tracking methods, such as punch cards or retail POS attendance systems, is outdated and makes HR work even more difficult. These methods are often not linked to the payroll system, leading to inevitable mistakes and discrepancies in payment.
2. Delay in obtaining information may cause late salary payments as HR needs more time to process data.
3. The allowance of buddy punching can result in paying for non-productivity or work not done.
4. Without a real-time manpower plan, attendance analytics, and overtime management system, planning becomes difficult, especially in complex shift patterns.
5. Managing multiple locations or outlets in typical F&B or retail industries poses significant challenges.
6. Compliance with labor laws and tiresome regulations becomes a risk factor.
7. Payment miscalculations are likely to occur.
8. Employees are human too; without checks in place, the tendency to “misbehave” is prevalent.

When any of the above occurs in an organization, it eventually creates trust issues between employees and management. This is something we cannot afford to allow. All we need is a system to handle the workload, relieving HR, supervisors, and managers from the associated headaches and heartaches.

THE SOLUTION IS NOW AVAILABLE

With the availability of Rymnet, a digitalized HRMS software that provides end-to-end HR applications with next-generation features, it’s now possible to streamline all your HR operations’ processes. They can help digitalize your HR process with all the following benefits:

• Automation: get rid of all your manual work, including compiling attendance data, work schedules, OT, and leave taken. Eliminate all drudgery associated with manual data entry, removing the likelihood of errors. An automated system seamlessly captures attendance data in real-time and allows your managers to focus their time and energy on strategic endeavors.

• Integration: allows synchronization with all other essential HR processes, including payroll, work schedules, performance and disciplinary management, training records, and more. By doing so, consolidating records and data across multiple HR disciplines permits holistic insights into the organization’s workforce dynamics.

• Flexibility: a robust attendance tracking system allows flexibility in terms of clock-in methods due to the unique needs of employees from various industries, i.e., clocking in physically or remotely via mobile apps. A cost-effective solution provided by Rymnet is using BLE Beacon, which has higher accuracy with security mode compliance.

The system allows senior management and leaders to authorize and approve all attendance-related matters, including leave applications (all types), overtime work, and editing personal information on-the-go via Rymnet’s mobile app. This eliminates the possibility of delay on their part when traveling or working off-site, especially during cut-off dates.

Enhanced Productivity
A visible-to-all tracking system boosts employees’ self-discipline. It proactively promotes productivity, and timely interventions may be taken against chronic absenteeism or by optimizing shift schedules and overtime work. These potentially unlock effortless efficiency along the way.

Cost Savings
An automated attendance tracking system reduces red tape, minimizes the risk of payroll errors and unauthorized overtime work by requiring proper workforce planning from the get-go. This is in addition to the traditional punch clock that requires maintenance, hardware, and software costs.

Employee Engagement Compliance
A transparent attendance tracking system that fundamentally links to your payroll can ultimately foster a culture of trust and accountability by engaging employees. This enhances self-discipline and promotes a sense of being valued in your organization. Ultimately compliance levels will be enhanced, and the likelihood of demonstrating higher commitment levels by adhering to attendance standards and policies of your company will increase.

Apart from the above, a must-have  for all HR departments is the need to fulfill their HR deliverables, which can be best summarized into the following areas, timely and efficiently:

1. Employee profile management
2. Recruitment
3. Payroll
4. Disciplinary records
5. Training management
6. Performance management
7. Foreign workers management (if required)

Rymnet Solutions Sdn Bhd, as your HR technology solutions partner, embraces the need to provide an end-to-end solution for such needs in your organization. It is now able to cater to this by integrating its Attendance module with all the other HR modules that cover the list above. These robust systems, built on cloud-based platforms, will fundamentally address all your HR pillars to provide a solution that increases productivity and emphasizes HR engagement across your organization.

For more information and understanding of how these can work for you, contact us at +60184673388 for a demo presentation.